Monthly Archives: March 2012

Proofreading assignment

Due: Wednesday, April 4, at the beginning of class
Turn-In: Bring your marked-up paper copy to class.


  1. Go into DropBox/GWRJ-information/articles_to_proofread. These are your classmates’ clean versions (as they uploaded them) of the Stage 3-4 edits.
  2. Choose an article by a DIFFERENT AUTHOR than the one you copy edited for Stages 1-4. (e.g., if you chose Phillips’ tattoo article for copy-editing, you CANNOT proofread any of the clean versions of Phillips’ tattoo article done by your classmates.)
  3. Print the article.
  4. Using the GWRJ style guide and your own style guide choices from your report assignment as style references, hand-mark any remaining changes to the text using the proofreading marks from Chapter 13.
  5. Mark your name in pencil/pen on the top-right of your marked-up copy.
  6. Another student will input your changes into the clean documents next week in class as part of an in-class assignment. (This prompts you to be assured, and neat, in your corrections.)


Stage 3/4 editing & author query

Due: Wednesday, March 21, by midnight
Upload: DropBox/assignment turn-ins/stage3-4_copyedits

  • “stage3-4edits_FIRSTNAME-tc” (for the Track Changed version)
  • “stage 3-4edits_FIRSTNAME-clean” (for the clean version)
  • “author-query_FIRSTNAME” (for your letter of transmittal to the author)

Take the same article you did Stage 1-2 edits on, and follow the Kairos 8-stage copy-editing model for Stages 3 and 4. That translates to editing for style (using the NEW Grassroots style sheet you made in class on Wed. March 7; see and proofreading that document. You should

  1. LEAVE the version that you turned in for the 1-2 edits in that folder (so I can check them separately; make a copy of it, if you need to),
  2. rename the file,
  3. clear/accept the stage 1-2 edits
  4. paper- and/or electronic-edit (the end version needs to be electronic and show Track Changes) for style
  5. save a COPY of the changed version as the clean version & remove/accept the changes
  6. write your letter of transmittal to the author
  7. upload BOTH versions and the letter to the dropbox folder

The versions you upload should be the “final” (best you can possibly do) version, ready for production.